»Payroll

The Payroll Department is located at 633 W. Palm Ave in the Financial Services office.

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  Mailing address 633 W. Palm Ave, Orange, CA 92866

  Mailing Address	Garnishment Service Address
  Chapman University Payroll Services One University Dr. Orange, CA 92866	Chapman University 321 N. Glassell St Memorial Hall, Suite 210 Orange, CA 92866

   

  E-mail:payroll@chapman.edu When contacting Payroll Office via e-mail please include your full legal name, department or location, employee ID number, and the details of your inquiry. For your identity theft prevention safety, do not include your social security number on emails.

   

  Fax: (714) 997-6992 

   

  Payroll Staff

  Contact information payroll@chapman.edu

  Director of Payroll Services	Vi Pham  (714) 997-6949
  Administrator, FT Faculty, PTLs (9-Month Agreement)	Vi Pham  (714) 997-6949
  Student Employees and PTLs (Course Contract)	Marissa Torres (714) 997-6877
  Staff	Vivianne Carrillo (714) 997-6967

• W2 Information

  Online W2's are available through Self Service for active employees and will be available by January 31st. When the W2's are available an announcement will be sent via email.
  
  Printed W2's will be sent by U.S. Postal Service First Class mail by January 31st. Allow at least five to seven business days to receive your W2.
  
  Recently Moved

  If you recently moved and did not notify Payroll (payroll@chapman.edu) or Human Resources (hroffice@chapman.edu) of your new address, please notify us promptly.
  
  In regards to your W2, allow an additional ten business days for the U.S. Postal Service to forward your W2 to your new address. If after ten to fourteen business days you have not received your W2, notify your Payroll Office to request a replacement, after February 13th.
  
  If your W2 is undeliverable, the U.S... Postal Service will return your W2 to the Payroll Office.

  Request W2 Replacement

  For our employee’s protection of their privacy, all W2 replacement requests are required in writing.  Secondly, Payroll Office will only recognize a replacement request made by the employee.  Requests made on behalf of an employee by a spouse, parent, children, extended family, accountant, or friends will be denied.

  If you wish to pick up your Replacement W2 in person, all individuals are required to show identification (picture ID) prior to the release of the W2. 

  Payroll will start issuing W2 copies after February 21st. You may fax or email a request to the Payroll Office (payroll@chapman.edu).
  
  Data required when requesting your W2 Replacement:

  • Full Legal Name
  • Employee ID # 
  • Last four digits of your Social Security Number
  • Short statement that you are requesting a replacement W2
  • Contact Phone Number
  • Current Address (if you choose to have your W2 mailed) 

  Replacement Processing

  Please ensure your W2 is in a safe place.  Be proactive, do not wait until April 15th to look for your W2 or request a replacement at the very last minute.  Replacement W2s are processed on a weekly basis, all duplicates will be mailed by Friday of each week.  For security purposes replacement W2's will not be faxed, but can be emailed to your University email address, available  through Self-Service, pickup or mail. After receipt of a W2 replacement request, allow two to three business days for Payroll Office to process a replacement.  All requests will be processed on a first come first serve basis.