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Undergraduate Checklist

Graduate Checklist - Orange Campus

Graduate Checklist - Rinker Campus

Extended Education Checklist 

Chapman University requires all students, who enroll in classes, complete a Tuition and Fee Master Payment Contract. This contract informs the student of their rights and responsibilities regarding payment of tuition and fees and is valid until all charges due are paid in full.

The contract informs Chapman University who is responsible for payment of tuition and fees. It also provides the student with important information regarding university records, payment options, late fees, tuition refund policy, Chapman University email address, change of status, and account statement.

Failure to complete and submit the Tuition and Fee Master Payment Contract will result in a Business Office Hold and may result in withdrawal from classes.  

The student needs to log into the Student Center and click on the eForms tile, to complete the Master Payment Contract.  Please have the student take note of the Financial Aid Question on the contract.  If there is an overpayment on the account, the student has the option to let it roll over to the next semester or to have it refunded.  If the student would like it to roll over, answer “Yes - Hold”.  If the student would like it refunded, answer “No - Do not Hold”.

The student is required to submit the contact at the start at each academic year.

Students living off-campus, or in an on-campus residence that doesn't require a board meal plan, can request a board meal plan be charged to their account.  The student would need to submit the Board Meal Plan Request form to the Residence Life Office via their Chapman University email. 

Commuter Meal Plans are purchased online via the Dining Services website.

Student records at Chapman University are governed by the Family Educational Rights and Privacy Act (FERPA). Chapman University is prohibited from providing student record information to third parties, such as billing, financial aid, educational records, etc. In order for Chapman University to release student record information to anyone other than the student, the Chapman Release Authorization Form must be signed and submitted by the student. Student record information will only be released by departments authorized, and only to the individual’s specified on the release form.

We do not accept the form digitally signed, and it will need to be emailed from the student's Chapman University email address. This ensures that the student is the sender and protects student privacy. 

Parents who would like their refund to be sent to the student, they can submit the Release Authorization of Parent Plus Funds form.

The Travel Waiver Request form is a one-time tuition waiver for a Travel Course or International Internship taken through Chapman University. This waiver applies to tuition only.  Travel courses in the USA and/ Canada do not qualify.  Transfer credits for undergraduate and graduate students do not count towards the Tuition Waiver.

Undergraduate Students

• Must have completed 2 semesters of full-time study at Chapman University, before becoming eligible for a Travel Course Tuition Waiver, up to 4 credits.

Graduate Students

• Must have completed 15 credits at Chapman University, before being eligible for a Travel Course Tuition Waiver for up to 4 credits.
• Students who pay By-The-Program tuition costs (ex: Physical Therapy or MFA/FTV Conservatory), as well as EMBA students) are not eligible.

Student Appeal Guidelines:

The deadline to submit a Late Fee Appeal Form is 6 months after the charge has posted to the student account. Requests after the deadline will not be considered.

• A written narrative is required explaining the request for a refund. Late Fee Appeal forms submitted without explanation and details of the request will not be considered.
• The submission of a late fee appeal does not guarantee approval. 
• The submission of a late fee appeal does not extend the due date for any outstanding charges while awaiting a decision by the late Fee Appeals Committee.

Appeals are reviewed for the existence of extenuating circumstances only and must include documentation. The following circumstances may warrant approval; however, each appeal is considered based on the facts and documentation presented:

• Call to or enlisted in active duty military service within the semester
• Death in immediate family (student, parent, spouse, child, sibling, etc.)
• Medical circumstance

 Circumstances generally not sufficient to support an appeal include, but are not limited to:

• Not being aware of registration and/or tuition and fee payment due dates
• Not being up to date on emails and/or viewing eStatements
• Insufficient financial aid or financial hardship
• Lack of familiarity with Chapman University system or procedures

If you are a student and submitting appeal via email, you must use your assigned Chapman University email account.

If you are an authorized party submitting an appeal via email, your personal email may be used. However, please indicate your full name and relationship to the student. To qualify as an authorized party, you must be listed in one of the following student’s records on file with Chapman University:

• Chapman Release Authorization
• Set up as a Panther Partner Authorized user, by the student, on the ePay site.